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We can use platforms like Fuzen, Zapier etc.
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Plus a well document set of APIs also helps us to connect them to many other external tools. All of these tools can be easily interconnected.
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Offline working mode is also available in Google Drive, Sheets, Docs etc.
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Additionally, Google’s Content Delivery Network (CDN) always ensures that Google apps work even with low network bandwidth. Easy access – All Google Drive or GSuite tools have mobile friendly apps or mobile friendly UI in case of Google forms.Additionally, Google Forms provide a mobile friendly, easily configurable form based UI. Simple, lightweight UI – Google sheets offer us a configurable, lightweight, spreadsheet based UI that can be used for easily capturing inputs from different members of a project team.It can also easily integrates with Gmail to further enable communication and collaboration within a project team. Collaboration – Google Drive is already a very widely known file sharing platform with – versioning, commenting and collaboration features.Now let’s explore if we can perform those project management functions using Google Drive. So we have identified 4 basic functions that a project management tool should be able to perform. Needed for connectivity with other tools – APIs, configurable workflows, ecosystem of well connected tools Using Google Drive for project management
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In most projects, different project activities are managed using different tools.įor example – in an engineering design project, the schedule is managed in a Gantt chart like MS Projects, the actual engineering drawings are in a CAD software like AutoCAD, the list of drawings is in a Google Spreadsheet.Īn effective project management solution should be able to connect these different tools and automate progress tracking. Needed for easy access – mobile friendly UI, works in low connectivity areas, offline working option Connect with other toolsĪpart from connecting different people on the team, we also need to think about connecting their work. In such cases, we will need project management tools that can be easily accessed from outside of the office, on mobile devices. That is where the project team spends most of their time. For example – in construction projects, most of the work happens on the construction site. Not all of the project work is executed within an office environment. Needed for simple UI – spreadsheet based interface, easy editing, version management, mobile friendly forms, easy to customize Easy access That’s the main reason why people prefer to work with simple spreadsheets rather than complex tools like ERP.
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This burden is compounded if the user interface (UI) is complex or too heavy.
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This is done by frequently gathering progress updates from the team.įor example – a team member can submit a daily / weekly progress update forms to report how much work is done against what was planned.īut most people find it burdensome to frequently fill out progress update forms in addition to doing their actual work. Needed for collaboration – file sharing, commenting, access control, cloud based platform, version management Simple and lightweight UIĪ project management solution should be able to track and report the actual work done by the team. It should be able to connect multiple stakeholders who may be working from different locations, or even in different time zones. But all of these activities are interdependent.Ī project management solution should enable easy online collaboration. Each team member is responsible for different activities of a project. Projects are often done by teams, rather than individuals. Let us first look at what are the expectations from a project management solution, at a very basic level. General expectations from project management tools Why is that? And can we use simple Google Drive tools as an effective project management solution? Let’s explore. But still many project teams prefer to manage their work using simple emails, spreadsheets, shared folders etc. Today thousands of specialized project management solutions are available online.